SharePoint Connector for Jira - Cloud
SharePoint Connector for Jira - Cloud
Breadcrumbs

A folder for every space

TUTORIAL 5 OF 6 5 MIN BEGINNER JIRA ADMIN

Every new space gets its own SharePoint folder. Rules in that space can then create their folders inside it.

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What you’ll learn

  • Create a global rule

  • React to new spaces

  • Prepare a folder structure for other rules

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New space with its SharePoint folder

Outcome: When you create a space, SharePoint creates a folder named after its key.

Rule at a glance

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The finished rule

  1. TRIGGER Space created

  2. ACTION Create SharePoint folder

Step-by-step setup

1. Create the rule

Go to Space settings > Automation and select Global administration. Select Create flow, then choose Create from scratch.

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Global automation rules

2. Add the trigger

Select the trigger Space created. This trigger is only available in global rules.

The rule only covers spaces created from now on. For existing spaces, create the folders manually in SharePoint using their keys.

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Space created trigger

3. Create the SharePoint folder

Add the action Create SharePoint folder and fill in the fields.

Field

Value

Site

Your SharePoint site

Document library

Your document library

Folder path

Optional. Leave it empty to create the space folders in the library root.

Folder name

{{project.key}}

Use the key on its own. Other rules build their folder path from it; for example, Folder path {{project.key}} in A SharePoint folder for every new work item, so it has to be predictable.

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Create SharePoint folder action

4. Turn it on

Name the rule, for example Create space folder, then turn it on.

Try it

Create a space. A folder with the space key appears in SharePoint. If it doesn’t, check the global rule's audit log.